A task is an item to be completed by a specified date and time which you can assign to yourself, another GroupWise user, or group of users. For example, if you have assigned someone to write a lesson plan that is due next week, you can assign the lesson plan to that user as a task. The user can accept or decline the task, but until it is declined or completed, the task appears on the user’s Tasks List each day.
Once it is accepted, a task appears on the Calendar on its start date. When the due date is past, the task displays in red on the Calendar. When you mark a task Completed, it no longer carries over to the next day on your Calendar.
Once you finish a task, you can mark it Completed. As the originator of an assigned task, you can have GroupWise send you notification when the task is marked Completed. A Completed status, including the date and time the task was marked Completed, is placed in the Properties Window.
Note: Posted tasks are placed in your Calendar. They are not placed in your Mailbox, or in any other user’s Mailbox.
When you assign a task to another user, a copy of the task appears in your Mailbox. You can assign an optional priority level to a task. There are tow leverl of priority: alphabetical and numeric. For example, tasks may have priorities such as A, A1, A2, B, B1, 1, 2, etc.
In addition to the priority level, you can assign a send priority (high, standard, or low) in the Send Options. The send priority determines how the task displays in the recipient’s Mailbox. For example, if you assign a task a send priority of high, the task icon is red in the recipient’s Mailbox.
1. Click the Create New Task button on the toolbar.
2. Type the name of the person you want to assign the task to.
3. Type the date you want the task to begin.
4. Type the date you want the task to be completed.
5. Type the subject.
6. Type a priority for the task.
7. Type a description of the task.
8. Click Send.
If you mark a task Completed, then realize you left some part of it incomplete, you can unmark it. Unmarked tasks display on the current day in your calendar.
When you mark a task Completed, GroupWise sends notification to the originator of the task if he or she selected return notification in the Send Options. A Completed status, including the date and time the task was marked Completed, is placed in the originator’s Properties window.
1. Select the Calendar view from GroupWise.
2. Select the check box next to the task.
To unmark a task that has been marked completed, deselect the marked check box next to the task.